Management Handbook
 

How to Negotiate, Manage, Administer and Finish Framework 5 and Framework 6 Contracts

(Published in June 2004)

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How to Purchase the Handbook www.hyperion.ie/ordermanagementhandbook.htm 

 

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Table of Contents

Chapter 1: From the Proposal to the Final Payment

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The Phases of a Framework 5 and 6 Contract 

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Websites for Research Managers and Administrators

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The Potential Problems in Framework Contracts

 Chapter 2: The Consortium

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The Players in Framework Contracts 

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Roles of the Partners in the Consortium

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Potential Conflicts in a Consortium

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The Consortium Agreement

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Model Consortium Agreements

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The IPR-Help Desk

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How to Deal with Conflicts and Changes

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Sub-contractors in Framework 6

 Chapter 3: How to Work with the European Commission

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The Players in Framework Programmes

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Who's Who in the EU?

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The European Commission

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The Project (Scientific) Officer

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Successful and Brilliant Projects

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Agreeing 'Success Criteria'.

Chapter 4: Negotiating the Contract

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Differences in Negotiating Framework 5 and Framework 6 Contracts 

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The Contract Preparation Forms

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Steps in Negotiating the Contract

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Key Issues during the Negotiation

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Potential Problems during Negotiation

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The Deliverables Table

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Calculating the Budget to Work Ratio

 Chapter 5: The Model Contracts (Framework 5 and 6)

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Differences between Framework 5 and Framework 6 Model Contracts

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The Framework 5 Model Contract

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The Framework 6 Model Contract

Chapter 6: Contractual Deadlines in Framework 5 Projects

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Essential Information in the Contracts

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Contractual Deadlines in Framework 5 Contracts

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Deadlines for the  Periodic Reports and Cost Statements

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Deadlines for the Cost Statements

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The Payments (Advance, Interim and Final)

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Deadlines for Deliverables

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Deadlines for Project Reviews

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Cashflow in Framework 5 Projects.

Chapter 7: Contractual Deadlines in Framework 6 Projects

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Contractual Deadlines in Framework 6 Contracts

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Deadlines for the  Periodic Reports and Claims

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Deadlines for the Form C and Audit Certificates

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The Payments (Advance, Interim and Final)

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Deadlines for Deliverables

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Deadlines for Project Reviews

Chapter 8: Claims in Framework 5 and Framework 6

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Differences between the claims in Framework 5 and Framework 6

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Eligible Costs

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The Cost Models (FC, AC, FCF)

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Who can use the different Cost Models?

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How to Submit a Claim

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How Claims are processed by the European Commission

Chapter 9: The Financial Audit

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The Role of the Financial Audit

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The Players in the Financial Audit

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The European Court of Auditors

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How an Audit Operates

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What the Auditors find

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Problems with Time Sheets

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Problems with Travel and Subsistence

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Problems with Durable Equipment

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Problems with Sub-contracting

Chapter 10: How to Manage FP5 and FP6 Contracts

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The Role of the Project Manager

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Consortium Management

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Work Breakdown Structure

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The PERT Chart

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Reporting Progress of Work

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The Gantt Chart

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Software and Templates for Project Management

Chapter 11: Meetings and Reports in Framework Projects

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How Reports are Compiled 

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Meetings in Framework 6 Projects

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The Kick-off meeting

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The Consortium meetings

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The Mid-term Review

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Reporting the use of financial resources

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The Final Review

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The eTIP

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Dissemination of Information

Chapter 12: A Strategy for Framework Contracts

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Step by step guide on streamlining management and administration

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The filing system for Framework contracts 

ANNEXES

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ANNEX 1: A Quick Overview of Framework 6

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ANNEX 2: Sample Framework 5 Contract

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ANNEX 3: Sample Framework 6 Contract

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ANNEX 4: Wepages used in the Handbook